Constitution of the Group

• Integration: Organize events to foster integration between international students and German residents of Jena, providing opportunities for new people to make friends.
• Organization: Provide a platform for members to organize their own events, assisting new organizers with advice, logistics, and advertisement.
• Support: Offer a platform with necessary information to help new students with living in Jena and entertainment.

Together in Jena is a private group based in Jena, Germany, dedicated to supporting our members with integration, finding friends, and organizing their own events.

Our mission is to help our members feel included, happy, and safe by organizing events and supporting their activities.

We emphasize inclusivity and diversity in all our activities.

• Inclusivity: We welcome individuals from all backgrounds, cultures, and identities.
• Diversity: We celebrate different cultures and experiences, fostering cross-cultural understanding.

Our members include event organizers and participants. Membership is open to everyone.

• Own Risk: Participants join at their own risk; we do not provide insurance.
• Registration: Mandatory for events requiring it.
• Non-attendance: Repeated no-shows can lead to restrictions.

Our members include event organizers and participants. Membership is open to everyone.

The group structure is as follows, with any new group formed by administrators after discussion in orga meetings:

• Orga Group: Administrators discuss main group issues.
• Coordination Groups: Five project-based groups (Hiking, Dance, Sports, Classes, Gatherings) oversee event planning and execution.
• Ideas Group: Open for new members to discuss and propose ideas.

Main Roles in the Leadership of the Group:

• Owners: Founders with permanent rights and access to all subgroups.
• Administrators: Manage and control group activities.
• Coordinators: Lead specific projects, plan events, and ensure proper advertising and closure.
• Project Members: Assist coordinators in organizing and supporting events.

No parallel groups are allowed without consent from the owner of Together in Jena.

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General Terms and Conditions

1. Each member (execpt the administrators) can be a coordinator or member of a maximum of two different projects.
2. All members in the team must fully agree with the group's constitution and strive to adhere to it. They are expected to behave fairly at all events. Should any issues arise with the project coordinators or project members, the administrators have the authority to remove them.

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Administrators

3. Administrators are chosen by the group owners. Each new administrator must have at least six months of project coordination experience. However, this does not mean that anyone who has coordinated a project for more than six months is automatically eligible to become an administrator.

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Coordinators

4. The tasks of the coordinators
1. Planning
• Prepare a suggested plan for their project for the upcoming month
• present the prepared at the beginning of the organizational meeting
2. Assist the organizers with their events, ensuring quality and fairness, and adherence to the constitution.
3. Being in contact with the organizers, reminding them with making the events and publishing them on time.
5. Coordinators are selected during the organizational meeting based on a vote and serve for an agreed-upon period. Once this period ends, a new coordinator is elected at the first organizational meeting in the last month of the previous coordinator's term.
6. The coordinator has access to the project management system. Granting additional access to others requires agreement with the group owners.
7. When a coordinator's term ends and a new coordinator is chosen, the previous coordinator and project members with system access may retain their access for support and additional help if the new coordinator agrees. If the new coordinator does not agree, their access will be revoked.
8. If a project lacks a coordinator or there are no candidates for the position, the administrators will assume the coordinator's responsibilities until a new coordinator is elected.
9. Each project can hold their own smaller meetings as needed, managed by the coordinator.

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Project Members

10. Project members are the team that assists each coordinator with their project. The selection of team members and the project structure is determined by the coordinator.
11. Project members are recommended by the project coordinators and must be approved at the organizational meeting.